TO:                  The Provincial/ District Chairman

The Provincial/ District Offices for onward distribution to Clubs

Lifesaving Eastern Cape Club Chairman and Secretaries

                        Associate Members


CC:                  The President, Vice President and Members of the Management Board, Directors

                        ILS Sport Commission Secretary – Jelle Meintsma, General Manager and LSA Staff


Date:                2nd April 2020               


Subject:           COVID-19: Relief Funds

On Monday, 30th March 2020 Sports and Recreation South Africa released a statement for the criteria of relief funds to athletes, coaches and Technical support personnel, see details hereunder:


The following categories of arts and culture are to be considered for support through the relief intervention.

For DSAC funded projects that have already entered into a Memorandum of Agreement (MOA) with the Department, and the first tranche of payment has been made, where artists, venues and other suppliers of the project have been paid, but the project implementation has been cancelled due to COVID-19, the beneficiaries will be compensated for the expenditure incurred. To benefit from the compensation, the beneficiaries will have to submit a claim that does not deviate from the original MOA and provide supporting documents such as contracts and valid invoices to the Department. The DSAC reserves the right to determine a flat rate fee for all such beneficiaries. The above criteria also applies to Funding and Associated Institutions such as the National Arts Council (NAC), the National Film and Video Foundation (NFVF), the National Heritage Council (NHC), Business and Arts South Africa (BASA), etc.

For DSAC Institutions whose productions and events have been cancelled, the Playhouses that have had to cancel productions scheduled from March to June will pay the artists and practitioners who were already booked for these productions.

For cancelled Non-DSAC Funded Projects, the list of 25 productions and 15 live events already submitted by national industry organizations will be compensated. To benefit from compensation, producers and organizers are required to submit a spreadsheet of the costs that were due to be incurred from March – June with proof of existing contracts and relevant documentation. A second spreadsheet of the full details of practitioners and committed costs will also be required. The Department reserves the right to determine the compensation to be made.

The Department has been receiving, and will continue to accept, spontaneous Project proposals for the use of online solutions. These concepts should respond to the effect of COVID-19 on the sport, arts and culture sectors with digital platforms, VOD ideas (Video on Demand), streaming, podcasts, social media, webinars, short animations and documentaries, etc.

Compensation will be in the form of a flat rate payment, to be included in the proposal. The Department reserves the right to make the final determination of the artist’s fee. The duration of the project must be limited to two months, and not more than five pages clearly outlining the concept, budget and time frames. The projects must also involve artists to assist them in making an income during these difficult times. A list of artists and practitioners must also be provided. Only proposals from good standing compliant sector organizations will be accepted (NPC, NPI and Companies).

For the Arts, relief will only be availed to producers, organizers, project managers and department beneficiaries after the cancelled project/event would have been held.

The Department reserves the right to determine the quantum of relief based on the availability of resources.

Minister Mthethwa said, “The above relief support of the Department of Sport, Arts and Culture is guided by Schedule 5 of the Constitution of the Republic of South Africa. Therefore, athletes that have not earned the status of being national athletes would have to be catered for by their respective provinces, and projects and events that are not considered to have an impact at a national level, involving artists and practitioners from various provinces, would have to approach their respective provinces.”

Excluded from the above relief framework are, athletes, coaches and technical personnel who do not rely solely on income earned from participating at sport events and permanently employed personnel in institutions and organizations. In other words, all athletes and art practitioners on fixed term contracts (with Salaries).

The attached relief application form must be completed and submitted to [email protected] by the 4th April 2020 for onward submission to the Department.

Yours faithfully,

(No signature – electronic document)

Helen Herbert

General Manager


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