CIRCULAR: 127/20
TO: The Provincial/ District Chairman
The Provincial/ District Offices for onward distribution to Clubs
Lifesaving Eastern Cape Club Chairman and Secretaries
Associate Members
CC: The President, Vice President and Members of the Management Board, Directors
ILS Sport Commission Secretary – Jelle Meintsma, General Manager and LSA Staff
Date: 2nd September 2020
Subject: Safeguarding Policies and Partnerships
The National Council of Lifesaving South Africa (LSA) at the 2019 AGM tasked the Management Board and General Manager with the task of researching and obtaining information and quotations with regards to the Safeguarding of our members.
Following extensive investigation and the securing of a number of quotations and options from various Safety Service Providers the Management Board wishes to present to the members the most suitable option for the Safeguarding Partner for LSA as presented to us by Marc Hardwick from The Guardian.
The Guardian is currently working in conjunction with several sporting federations such as Canoeing SA, Gymnastics SA, and Rugby SA amongst others. Their protocols and policy developments have been reviewed by the IOC and Unicef Safe Sport as well as SASCOC.
The service offered is not given for free and the Management Board and General Manager would like to highlight the costs that will be applicable. The Guardian has given both their normal and partner rates for reference purposes.
Clearances
There are 3 different clearances that all those working with minors should get done. They are The Sexual Offences Register, Child Protection Register and Criminal Check. For an individual to do these on their own the cost, individually, is normally about R700 excluding time and heart ache of standing in queues at various government departments.
These clearances will replace the current Name Clearance being undertaken and will be a personal cost to each applying member.
Anonymous Reporting App
It is vital that everyone has the ability to report anonymously on challenges they may be facing. It is considered by both the IOC and UNICEF Safe Sport as a vital key in the safeguarding space. The cost for our Anonymous Reporting App is R1250 start-up fee, R850 annual licence fee and a monthly fee and R550/month essentially a cost of R7950/club/year.
LSA has chosen not to take the costs for the APP to each club but for the National Office and each Province to operate and manage.
Training
- Safeguarding Awareness Certificate (SAC) is basic training that all those dealing with minors must do. This includes administrators, mentors, chaperones etc. This is normally charged at R200/person/year and needs to be done annually.
This will be a personal charge to each member
- Designated Safeguarding Officer (DSO) is training that should be done by at least 1 male and 1 female person per club. (Some federations have opted to do just 1 per club initially) It is a 3-day training and the cost is R3000/person/year. This is a club fee.
- Senior Safeguarding Officer. (SSO) This is a 2-week training and every federation should have a male and a female SSO. To train these persons is a 2 week training and the availability of when this training is done is based on when there are enough SSO’s from various federations The cost of this training is R10 000/person/year.
This is proposed to be a National Position at present, but Provinces are welcome to train someone to this level at their cost.
The Legal stuff
Every federation must have a Safeguarding Policy document, a Code of Conduct and a Code of Ethics. Policies are available individually @ R850/policy or the entire policy Document of 20+ policies is available for R7500.
The Policies and cost will be drafted from the National Office.
Safe Stamp
This is the system that will ensure compliance by every coach and every club. The system ensures that all compliance and due diligence that the Clubs and Coaches have to meet are met. It also allows for the Federation, to quickly at a glance, identify what the clubs and/or coaches are not compliant.
The cost is R200/year/coach and R1500/year/Club
Our Offer
The success of these services is dependent on a strong working relationship between the Federation and The Guardian. Based on our experience as the Safeguarding Partner to other Federations the Change Management Process and Roll Out into the clubs can be challenging. These challenges can be greatly overcome if the Federation is prepared to accept our Rollout and Change Management Process (We will send this to you for your perusal prior to implementation). This would mean that the Federation appoints us as their Safeguarding Partner.
REDUCED COSTING BASED ON PARTNERSHIP
|
SERVICE |
CURRENT COST – AS PER ABOVE |
PARTNERSHIP COST |
|
Clearances |
R700/person/24 months for all 3 clearances |
R250/person/24 months for all 3 clearances |
|
Anonymous Reporting App |
Once off Start-up fee per licence: R1250 |
Once off Start-up fee per licence: R1250 |
|
Annual Licence fee : R850 |
Annual Licence fee : R850 |
|
|
Monthly fee: R550 |
Monthly fee: R250 |
|
|
Training |
SAC – R200/annum |
SAC – R100/annum |
|
DSO – R3000/annum |
DSO – R1750/annum |
|
|
SSO – R10000/annum |
SSO – R7500/annum |
|
|
Policies |
Full safeguarding Policy Document : R7500 |
Full safeguarding Policy Document : R5000 |
|
Safe Stamp |
Club – R1000/annum |
Club – R1000/annum |
|
Coach – R100/annum |
Coach – R100/annum |
OUR SUGGESTION TO WHOM COSTS WOULD APPLY
|
Service |
National |
Provincial |
Club |
Individual Members and Staff |
|
Policy/Ethics/Conduct |
R5 000,00 |
R0,00 |
R0,00 |
R0,00 |
|
SAC |
R0,00 |
R0,00 |
R0,00 |
R100/Annum |
|
DSO |
R0,00 |
R0,00 |
R1750/annum |
R0,00 |
|
SSO |
R7500/annum |
R0,00 |
R0,00 |
R0,00 |
|
Anonymous Reporting App |
R2100 first year thereafter R850/year |
R2100 first year thereafter R850/year |
R200 once off start up |
R0,00 |
|
R550/month |
R550/month |
R0,00 |
R0,00 |
|
|
Clearances |
R0,00 |
R0,00 |
R0,00 |
R250 / 24 Months for all |
|
Technical Certificate |
Unknown |
Unknown |
Unknown |
Unknown |
|
First Aid Certificate |
Unknown |
Unknown |
Unknown |
Unknown |
|
Safe Stamp (Coach) |
R0,00 |
R0,00 |
R0,00 |
R100/annum |
|
Safe Stamp (Club) |
R1 000,00 |
R0,00 |
R1000/annum |
R0,00 |
|
Total For first year |
R22 200,00 |
R8 700,00 |
R2 950,00 |
R450,00 |
|
Total/year |
R15 950,00 |
R7 450,00 |
R2 750,00 |
R325,00 |
ALL PRICES EXCLUDE VAT AND TRAVEL
Your attention to this vital item is requested as we will be tabling this at the AGM on Saturday, 5th September 2020.
Yours in Lifesaving
(No Signature – Electronic Document)
Helen Herbert
General Manager
