TO: The Provincial/ District Chairman
The Provincial/ District Offices for onward distribution to Clubs
Lifesaving Eastern Cape Club Chairman and Secretaries
CC: The President, Vice President and Members of the Management Board, Directors
ILS Sport Commission Secretary – Jelle Meintsma, General Manager and LSA Staff
Date: 7th April 2021
Notice is given of the intention to convene the Annual General Meeting of Lifesaving South Africa on the 31st July 2021, venue – TBC.
- Closed Session: Saturday, 31st July 2021 at 08h00
- Open Session: Saturday, 31st July 2021 at 16h00
- Awards Dinner: Saturday, 31st July 2021 at 19h00
Agenda items requesting consideration for placement on the Agenda by the Management Board are to be sent via the correct channels to arrive by midnight Friday, 14th May 2021. Please use either:
Competition matters should be directed for the attention of:
Director of Sport Committee,
Lifesaving matters relating to patrols, awards, nipper matters, etc to be directed for the attention of:
Director of Lifesaving Committee.
Drowning Prevention matters should be directed for the attention of:
Director of Drowning Prevention Committee
Fiduciary related matters for the attention of:
Director of the Finance Committee.
Constitutional matters for the attention of:
Convener of the Constitution committee
For submission of General Items, submit for the attention of:
The Management Board.
Such Written Submissions shall be considered by the Management Board and shall be set out:
- The nature of the matter referred;
- The action to be taken thereon; formulated as a proposed resolution for the agenda
- The ground, reason, need, justification, and/or motivation for such action to be taken; and
- Such additional reports, details, particulars or information as maybe required for the taking of an informed decision on the matter
Items may be submitted by:
President; Vice President; Director of Sport Committee; Director of Lifesaving Committee; Director of Drowning Prevention Committee; Director of Finance Committee and All Provinces in good standing with Lifesaving South Africa.
Please note we will not place items on the agenda if they relate to a Director’s portfolio which has not been submitted via that Director or Convener.
Any agenda items received after the 14th May 2021 may not be considered.
Each of the six (6) Provincial Members in good standing shall have no more than 2 delegates with a seat and a right to vote as appointed on behalf of the Provincial Member and such appointments shall be confirmed in writing to Lifesaving South Africa prior to the meeting.
Kindly advise Head Office by Tuesday, 25th May 2021 of the names of your attending delegates.
Lifesaving South Africa shall be responsible for the travel and accommodation costs of:-
(a) One (1) delegate on behalf of each provincial member;
(b) The board members of the Management Board;
All other concerned logistical costs relating to conference charges, catering, accommodation or transportation for any other parties attending as advised by respective Provinces will be for the account of that particular Province.
The call for nominations of office will be sent to the respective Provinces and Directors shortly under separate cover.
COVID-19 restrictions will be observed and may require virtual platforms such as Zoom to be used.
Yours in Lifesaving
(No Signature – Electronic Document)